The International Council of Motorsport Sciences (the “ICMS” or “We”) respects your privacy. We will make every reasonable effort to ensure that any personal information you provide to us is used only for the purposes stated below. While the policy presented here concentrates on information collected by the ICMS Website, it also applies to personal information submitted by other means (mail, fax, phone, email, sign-up sheets, etc.). Several areas of the ICMS Website require that you send us personal information: Membership Application / Annual Congress Registration / Sponsorship Information / Contact Us / and any additional personal information we may have access.
This information is received offline as well (mail, fax, scanned documents and phone). The ICMS uses the demographic and professional information collected on membership, medical conference, and other forms for aggregate analysis, to personalize our records for better service, and to create targeted mailing lists. We may share personal information with agents, contractors or partners of the ICMS in connection with services that these individuals or entities perform for, or with, the ICMS. These agents, contractors or partners are restricted from using this data in any way other than to provide services for the ICMS, or services for the collaboration in which they and the ICMS are engaged. We may, for example, provide personal information to agents, contractors or partners for hosting our databases, data processing services, or so they can send you information that you requested, consistent with our internal policies. This information may also be included in conference attendee lists supplied to conference sponsors, exhibitors and other responsible third parties.
Any other information gathered by the ICMS (i.e., non-identifiable information such as IP addresses or other information gathered by our web logs or cookies) may be included in databases owned and maintained by the ICMS or its agents. The ICMS retains all rights to these databases and the information contained in them.
The ICMS reserves the right to share personal information to respond to duly authorized information requests of governmental authorities or where required by law. In exceptionally rare circumstances where national, state or company security is at issue, the ICMS reserves the right to share our entire database of visitors and customers with appropriate governmental authorities.
Information Submitted Online
Automatically Collected Information
We collect and temporarily store certain technical information for use in site management and security purposes. This information includes:
1. The Internet domain from which you access our Website.
2. The IP address (a unique number for each computer connected to the Internet) from which you access our Website or services.
3. The type of browser (e.g., Chrome, Safari, Firefox, Internet Explorer) used to access our Website.
4. The operating system (Windows, Mac) used to access our Website or services.
5. The date and time of visits.
6. The URLs of the pages you visit, including advertisements or content we may suggest or direct you to.
7. Your username, if it was used to log in.
8. The URL of the forwarding site, if you visited our Website from another site.
We may receive confirmations when you open e-mail communications from us. If you do not wish to receive e-mails from us other than those related to specific transactions and your account with us, you can simply adjust your subscription settings in your account with us or contact our customer service representatives.
How We Use Collected Information
We will use information we collect to:
• Operate and improve the Website and customize it for your needs;
• Provide you with the services, products, and communications that you request;
• Respond to your requests for information, products, and/or complaints;
• Offer you services and products that may be of interest to you;
• Compile aggregate (not personally identifiable in this case) data.
A cookie is a small file that a Website transfers to your computer to allow it to remember specific information about your session while you are connected. Your computer will only share the information in the cookie with the Website that provided it, and no other Website can request it. There are two types of cookies, session and persistent. Session cookies last only as long as your Web browser is open. Once you close your browser, the cookie disappears. Persistent cookies store information on your computer for longer periods of time.
The ICMS Website uses session cookies for technical purposes such as to enable better and faster navigation through the site, or to allow you to customize your preferences for interacting with the site. The ICMS Website also uses persistent cookies to remember you between visits so, for example, you can save your customized preference settings for future visits. The ICMS Website clearly identifies where it uses persistent cookies and your ability to decline that use.
Our cookies do not gather any confidential information from your hard drive. And at no time is your private information, whether stored in persistent cookies or elsewhere, shared with third parties who have no right to that information. If you do not wish to have session or persistent cookies stored on your machine, you can turn them off in your browser. However, this may affect the functioning of some the ICMS Website features.
Refusing and/or Controlling Cookies.
Most of the Website will still be visible to you if you elect not to allow cookies to be placed on your computer; however, as mentioned previously, certain functions, such as becoming a registered user, may not be available. For more information on how to control and delete your browser cookies, please refer to this site http://www.aboutcookies.org/default.aspx.
Registration and Applications
Notice to Copyright Holders
We continually strive to ensure our Website is accessible to individuals with disabilities in accordance with Section 508 of the Rehabilitation Act. If you have any difficulty viewing a page or using a product with adaptive technology, please contact email@example.com.
Documents on the Websites are presented in many formats. These formats are generally accessible to users using screen reading software. Some files on this Website may be posted as Adobe Acrobat Portable Document Format (PDF) files. Adobe provides their Acrobat Reader software as a free download.
GDPR and CCPA
In an effort to implement best practices regarding data collection and security, the ICMS seeks to comply with the General Data Protection Regulation law of the European Union (the “GDPR”) and the California Consumer Privacy Act (the “CCPA”). We collect personal information and aggregate data for certain business and commercial purposes and share this information with the categories of third parties as described above. The ICMS does not sell (as such term is defined in the CCPA) the personal information we collect (and will not sell it without providing a right to opt out). Please note that we do use third-party cookies for our advertising purposes as further described in the Cookies section above.
You may request disclosure of your personal information we collect through the Website, and you may request information on how long the ICMS stores your personal information. We will verify your request using the information associated with your account, including email address. Government identification may be required. You can also designate an authorized agent to exercise these rights on your behalf. The ICMS will provide the first requested copy of such information for free, but the ICMS may charge a reasonable fee or refuse to comply with requests that are clearly unfounded, repetitive or excessive.
You may also request that the ICMS delete all personal data that the ICMS has about you. The ICMS will seek to honor such requests within thirty (30) to sixty (60) days.
The ICMS may also refuse a request for access to or deletion of your information when necessary to comply with legal obligations or to establish, exercise or defend legal claims.
You may also opt-out of the ICMS collection and use of your personal information.
The ICMS does not discriminate against consumers who exercise rights under the GDPR or CCPA.
Access, Correction, Opting Out of Services, and Updating Your Information
To request access to your Personal Information, deletion of your user account, removal from our contact lists, or to update your personal information, please contact the ICMS using one of the following methods:
You may email us at: firstname.lastname@example.org
You may call us at: +1 (317) 956-7803
You may send mail to the following address: 5139 Greenheart Drive, Indianapolis, IN 46237